Start with the dates your group is considering
If you are deciding whether to switch tools, read the WhenNOT vs When2meet comparison. This guide covers the practical steps after you decide to create a new poll.
Open the original poll and note its date range. For a trip or retreat, decide how many consecutive days you need. A list of individually popular days is not necessarily a workable trip: every day in the chosen window needs to work for the people attending.
Create a new poll
Open the group trip planner to try different durations, or create a poll directly. Give the event a recognizable name and use the same date range as the original. Choose whole days for trips or time slots for a meeting. Supply your organizer email so you can manage the event; existing addresses may require verification.
Collect fresh answers
Send the new link to the same group and explain that this poll asks people to cross out conflicts. WhenNOT does not import When2meet responses. Do not copy somebody else's availability and assume it is still correct: ask them to answer the new poll themselves.
Participants should mark days they cannot attend and use maybe when they are uncertain. A blank day in a submitted response means no conflict was marked. Somebody who has not answered is still pending, not confirmed available.
Compare complete windows
For a multi-day event, compare consecutive windows in the results. Look at who cannot attend and who is uncertain, not just the top result. The multi-day scheduling tool demonstrates why two popular days separated by a busy day are not a three-day window.
Confirm the decision
Check the chosen dates with the group, then use the event's confirmation flow. Keep the new poll link in your group conversation so everyone can find the decision. If you still need to compare the products, the comparison page covers their different approaches without requiring you to move an existing poll.