WhenNOT is the group scheduler that asks the easier question. Create a poll, share the link, and find the best dates or times for your group.
Pick the dates you'd consider. Use whole days for a trip, or time slots for a meeting.
Paste it in the group chat. Responders cross out the dates or times that don't work, enter their name and email, and send their answer. No password or app needed.
WhenNOT ranks the slots nobody objected to, you lock one in, and it sends calendar invites to everyone who answered.
Start with the conflicts people already know about. Unmarked dates in a submitted answer count as available; check maybes and pending responses before confirming a plan.
Example: mark each available date
Example: cross out known conflicts
Share one scheduling link — whennot.com/m/you — and let people pick a slot. WhenNOT checks your real calendar, hides anything you're already busy for, and writes the meeting straight back with an invite. It's the free Calendly alternative for your booking page.
Every booking tool is designed for the person doing the booking. The moment something lands on your Thursday evening, you're back to writing an apologetic email and playing time ping-pong. WhenNOT gives the host a proper path.
Tap “ask for a new time”, pick the days and slots that genuinely work, add one honest line.
They get your times as one-tap buttons — or a link to your live calendar if none fit.
The same invite updates for both of you. No new thread, no second booking, no lost answers.
Choose whether to hold the original booking, release it, or mark it as tentative while you wait for a reply. We send a reminder if they have not picked a new time.
Connect Google Calendar or Outlook and your own conflicts cross themselves out before you even open the poll. Guests still answer with zero sign-up.
Confirm a date and the poll turns into a shareable event page: the agreed days, where it is, what to bring, and who answered — with a calendar file everyone can add in one tap.
WhenNOT collects unavailable days for trips, retreats, and other date-based plans. Here is how other scheduling tools approach the same decision.
| Tool | Scheduling workflow | What to know |
|---|---|---|
| WhenNOT | Cross out unavailable dates or times and compare the options | No separate sign-up; a name and email are needed to answer |
| When2meet | Select available times on a grid | Useful when you need to compare times within a day |
| Doodle | Vote on proposed options in a group poll | Participants do not need an account; organizers need one to finish creating a new poll. |
| Calendly | Calendly offers Meeting Polls for proposing times and collecting group votes. | Meeting polls alongside personal booking links |
| Cal.com | Book against calendar availability, with collective and team scheduling options | Cal.com’s free individual plan includes unlimited event types and calendars. |
Sources: When2meet event planner · Doodle participant accounts · Doodle organizer accounts · Calendly Meeting Polls · Cal.com features and plans
Full comparisons: WhenNOT vs When2meet · WhenNOT vs Calendly · WhenNOT vs Cal.com · Doodle alternative for date planning
Try a planner with example answers, then create a poll for your own group.
Yes — creating polls, collecting responses and calendar invites are all free, with no group-size paywall or trial clock. Group polls do not require an account; booking pages use an account and a connected calendar.
The booking page is free with unlimited event types and bookings, on Google Calendar or Microsoft 365. The catch is scope: no routing forms, round-robin, payments or CRM workflows — if you need those, buy the paid tool.
No separate account signup is needed. Responders open the link, cross out conflicts and provide their name and email. An existing email address may require verification to protect its answers.
When2meet collects available times on a grid, while Doodle collects votes on proposed options. WhenNOT asks for unavailable days across a date range, which suits trips and retreats. Review all responses before confirming a window; unmarked days count as available.
Yes. Confirming a poll sends a calendar invite by email with an .ics attachment. Whole-day polls get all-day events; time-slot polls get events at the confirmed times. You can also connect Google Calendar or Outlook to cross out your own conflicts.
Yes. Choose whole days for trips and weekends away, or time slots for calls and game nights. Confirm the dates and you get a shareable event page with the location, your notes and everyone who answered.
The next “when works for everyone?” text you send can be your last.
No account needed · Free · Nothing to install