Two free group scheduling polls with no sign-up for responders. When2meet asks everyone to paint in every hour they're available. WhenNOT asks the easier question — cross out the few slots you can't — and then keeps going: ranked results, calendar invites, and an event page with RSVPs.
It's free, it's been around forever, and everyone over 25 has used one. If a plain grid you paint green is all you need — and you don't mind the interface it shipped with — it still works.
Crossing out conflicts takes four taps instead of thirty-seven, results come back ranked, and the winning slot turns into calendar invites and an event page with RSVPs — all still free, still no accounts.
| WhenNOT | When2meet | |
|---|---|---|
| How you answer | ✓Cross out the slots you can’t do — the default is “probably fine” | ~Paint in every hour you are free, by dragging over a grid |
| Sign-up to respond | ✓None — open link, cross out, type a first name | ✓None — name and optional password |
| Phone experience | ✓Built mobile-first; 44px targets, works in a group-chat browser | ✗Desktop grid squeezed onto a phone; drag painting is fiddly |
| Results | ✓Ranked windows — best slot first, with who’s out and why | ~Heat grid you read yourself and interpret |
| Calendar invites | ✓Lock a slot and invites go to everyone who answered | ✗Copy the time out and make the event yourself |
| Google / Outlook sync | ✓Your own conflicts cross themselves out automatically | ✗No calendar connection |
| RSVP + event page | ✓Free RSVP website with guest limits, +1s and a bring-list | ✗Poll only |
| Nudging non-responders | ✓See who’s pending, send one reminder | ✗Chase them in the group chat |
| Booking link for 1-on-1s | ✓Included free, Google and Microsoft calendars supported | ✗Not offered |
| Price | ✓Free — no paid tier, no group-size cap | ✓Free, ad-supported |
Written August 2026 against the publicly available versions of both tools. If something here goes out of date, tell us and we’ll fix the row.
A week of evening slots is 35 cells. Painting availability means auditing all of them; crossing out means marking the three you already know about. Response rates go up because the ask is smaller.
Availability polls routinely come back with zero overlap, because people under-report free time. Cross-out defaults everyone to available, so there is almost always a workable window.
When2meet stops at the grid. WhenNOT locks the slot, sends the invites, and — if it's a dinner rather than a standup — gives you an event page people can RSVP to.
Nobody has to be told what a When2meet is, and for a one-off poll among people who've used it for a decade, familiarity is a real feature. It also has no upsell surface at all — there is nothing to click that costs money, which is a fair reason to trust it.
Open your When2meet and note the days and hours it covers. Drag the same window in WhenNOT — a range, not a grid of individual cells.
Paste it in the same group chat. Anyone who already answered the old poll can redo it in four taps, and non-responders get a reminder.
Pick the top-ranked window, hit confirm, and everyone gets a calendar invite. Turn on the event page if people need to RSVP or bring something.
Yes, and without ads. There is no paid tier, no trial clock and no cap on group size, because there are no accounts to bill.
No — same as When2meet. They open the link, cross out what doesn’t work, and type a first name. Nothing is emailed to them unless they ask for it.
Yes. The results view shows the same heat grid, plus a ranked list of the best windows and a list of who hasn’t answered yet.
That’s the main case we designed for. Most responses arrive from a link in a group chat, so the grid, targets and confirmation all work at 390px.
Create a poll, share one link, let people cross out. Free, no account, nothing to install.
Create a poll — it's freeAlso compare: WhenNOT vs Calendly · WhenNOT vs Cal.com