Privacy Policy

Last updated: January 12, 2026

1. Introduction

Welcome to WhenNOT ("we," "our," or "us"). We are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our event scheduling service at whennot.com (the "Service").

By using our Service, you agree to the collection and use of information in accordance with this Privacy Policy.

2. Information We Collect

2.1 Information You Provide

When you use WhenNOT, we may collect the following information:

  • Event Information: Event names, descriptions, and date ranges you create
  • Participant Information: Names and optional email addresses of participants who respond to events
  • Availability Data: Dates marked as unavailable by participants
  • Contact Information: Email addresses when you choose to receive notifications

2.2 Information Collected Automatically

When you access our Service, we may automatically collect:

  • Usage Data: Pages visited, features used, and interactions with the Service
  • Device Information: Browser type, operating system, and device identifiers
  • Log Data: IP addresses, access times, and referring URLs

2.3 Cookies and Tracking

We use essential cookies to maintain your session and remember your preferences. We also use analytics services to understand how our Service is used. You can control cookie preferences through your browser settings.

3. How We Use Your Information

We use the collected information to:

  • Provide, maintain, and improve our Service
  • Process and display event scheduling information
  • Send notifications about events you've created or participated in (when requested)
  • Respond to your inquiries and provide customer support
  • Monitor and analyze usage patterns to improve user experience
  • Detect, prevent, and address technical issues or fraudulent activity

4. Information Sharing

We do not sell, trade, or rent your personal information to third parties. We may share your information in the following circumstances:

  • Event Participants: Names and availability data are shared with other participants of the same event
  • Service Providers: We may share information with third-party service providers who assist us in operating our Service (e.g., hosting, analytics)
  • Legal Requirements: We may disclose information if required by law or in response to valid legal requests
  • Business Transfers: In the event of a merger, acquisition, or sale of assets, your information may be transferred

5. Data Security

We implement industry-standard security measures to protect your personal information, including:

  • Encryption of data in transit using HTTPS/TLS
  • Secure storage of data on protected servers
  • Regular security assessments and updates
  • Access controls limiting who can access your data

While we strive to protect your information, no method of transmission over the Internet is 100% secure. We cannot guarantee absolute security.

6. Data Retention

We retain your event data for as long as the event is active and for a reasonable period afterward to allow for reference. You may request deletion of your data at any time by contacting us.

7. Your Rights

Depending on your location, you may have the following rights:

  • Access: Request a copy of your personal data
  • Correction: Request correction of inaccurate data
  • Deletion: Request deletion of your personal data
  • Portability: Request transfer of your data to another service
  • Objection: Object to certain processing of your data

To exercise these rights, please contact us at [email protected].

8. Third-Party Services

Our Service may integrate with third-party services such as Slack. When you use these integrations, you are also subject to their privacy policies. We encourage you to review their policies before using these features.

9. Children's Privacy

Our Service is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If you believe we have collected information from a child under 13, please contact us immediately.

10. International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place to protect your information in compliance with applicable data protection laws.

11. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date. We encourage you to review this Privacy Policy periodically.

12. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us at:

Email: [email protected]