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Group trip date planning

Find dates for a trip your group can actually take.

Before you choose a rental or book flights, find a stretch of days that works for your friends. Pick a travel window and trip length, then ask everyone to cross out their busy dates.

Find possible datesCreate a group poll — free
  • No account needed to start a poll
  • No sign-up for guests
  • Free
How it works

From possible dates to a shared plan

  1. Start with a travel windowChoose the earliest departure and latest return your group would consider. Include school breaks or holiday weekends if those matter to your travelers.
  2. Count the full days awaySet a consecutive-day duration that includes travel. A Friday-to-Monday trip needs four calendar days, even if you stay only three nights.
  3. Collect conflicts before bookingCreate a poll and share its link in your group chat. Compare the results after everyone has responded, then confirm dates before paying for accommodation.
Try it

A free weekend and a free trip are different things.

One open Saturday is not enough for a four-day getaway. The example below checks every day of each possible trip against each person’s conflicts. Someone only counts as available if they can attend the whole trip. Extend the range when no option fits everyone.

Try the group trip date planner

Interactive example with three fictional participants. Cross out their busy dates to see the best consecutive-day windows. These are sample answers; your real poll starts with no responses.

Allowed days of the week

Each window must include only allowed days. Choose a range of up to 90 days. Unmarked example dates count as available.

Example person A
Example person B
Example person C

Best example windows

  1. 18 Nov – 21 Nov3 of 3 available for all 4 days
  2. 1 Nov – 4 Nov2 of 3 available for all 4 days
  3. 3 Nov – 6 Nov2 of 3 available for all 4 days
  4. 8 Nov – 11 Nov2 of 3 available for all 4 days
  5. 9 Nov – 12 Nov2 of 3 available for all 4 days

Ranked by people available for the entire window, then earliest start date. Overlapping windows are included.

Create my group trip poll

Continue with this date range and duration, then share your new poll to collect real answers. Example conflicts stay in this page and are never saved or shared.

Planning details

Group trip planning, answered.

Does this planner book travel?

No. It helps you choose dates and collect group availability. Flights, accommodation, budgets, and bookings are separate decisions.

How should we handle overnight travel?

Include every calendar day that travel makes unavailable. For example, add the departure day for an overnight flight and the return day if people cannot attend other plans that day.

What if no dates work for everyone?

Try fewer days or a wider travel window. Compare the best options, then ask affected travelers whether their conflicts are flexible before you finalize.

More ways to plan together

Other plans people make with WhenNOT.

Collect availability with WhenNOT for SlackGroup scheduling guides

Find dates for your next group plan.

Create a free poll, share the link, and collect the days people can’t make.

Create a group poll — freeGet your free booking page
No account needed to start a poll · No sign-up for guests