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Multi-day event date planning

Find consecutive days for your whole event.

Workshops, reunions, and longer gatherings need more than a single free date. Set how many days you need and collect the conflicts that rule out each possible event window.

Find possible datesCreate a group poll — free
  • No account needed to start a poll
  • No sign-up for guests
  • Free
How it works

From possible dates to a shared plan

  1. Define the full event lengthInclude setup or travel days when attendees need to keep them clear. The duration is the number of consecutive calendar days, not a collection of separate dates.
  2. Choose which weekdays can workAllow weekends for a reunion or limit the search to working days for a workshop. Every day in a suggested window must match your selection.
  3. Share one poll with the groupUse your range and duration to create a poll. Ask each participant to mark conflicts, then use the responses to narrow down a window for the full event.
Try it

Check the same people across the entire window.

A Monday with three free people and a Tuesday with three free people do not necessarily make a workable two-day event. The planner checks whether each individual can attend all consecutive days before counting them. The example shows the difference as you add conflicts.

Try the multi-day event date planner

Interactive example with three fictional participants. Cross out their busy dates to see the best consecutive-day windows. These are sample answers; your real poll starts with no responses.

Allowed days of the week

Each window must include only allowed days. Choose a range of up to 90 days. Unmarked example dates count as available.

Example person A
Example person B
Example person C

Best example windows

  1. 10 Nov – 12 Nov3 of 3 available for all 3 days
  2. 14 Nov – 16 Nov3 of 3 available for all 3 days
  3. 18 Nov – 20 Nov3 of 3 available for all 3 days
  4. 19 Nov – 21 Nov3 of 3 available for all 3 days
  5. 1 Nov – 3 Nov2 of 3 available for all 3 days

Ranked by people available for the entire window, then earliest start date. Overlapping windows are included.

Create my multi-day event poll

Continue with this date range and duration, then share your new poll to collect real answers. Example conflicts stay in this page and are never saved or shared.

Planning details

Multi-day event planning, answered.

Can the event skip a day in the middle?

This planner finds consecutive calendar days. If Tuesday is excluded, it will not join Monday and Wednesday into a two-day window. Use separate polls for separate sessions.

Can I choose a time of day here?

This planner works with whole dates. After choosing the date window, agree on session times with your participants.

How are tied windows ordered?

Windows with the same number of people available for the entire event are ordered by earliest start date. Overlapping options remain visible so you can compare them.

More ways to plan together

Other plans people make with WhenNOT.

Collect availability with WhenNOT for SlackGroup scheduling guides

Find dates for your next group plan.

Create a free poll, share the link, and collect the days people can’t make.

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No account needed to start a poll · No sign-up for guests