WhenNOT is the group scheduler that asks the easier question. Make a poll in 10 seconds — no sign-ups, not even for you.
Pick the range of days you'd consider. A week, a month, a whole season — whatever the group might realistically do.
Paste it in the group chat. Responders tap the slots that don't work and hit send — no account, no email, no app, about four taps on a phone.
WhenNOT ranks the slots nobody objected to, you lock one in, and it sends calendar invites to everyone who answered.
People never remember when they're free. They absolutely remember Tuesday is soccer night. Crossing out defaults everyone to “probably fine” — so polls converge instead of finding zero overlap.
37 clicks per person, zero overlap found
✦ 4 clicks, done
Share one scheduling link — whennot.com/m/you — and let people pick a slot. WhenNOT checks your real calendar, hides anything you're already busy for, and writes the meeting straight back with an invite. It's the free Calendly alternative for your booking page.
Every booking tool is designed for the person doing the booking. The moment something lands on your Thursday evening, you're back to writing an apologetic email and playing time ping-pong. WhenNOT gives the host a proper path.
Tap “ask for a new time”, pick the days and slots that genuinely work, add one honest line.
They get your times as one-tap buttons — or a link to your live calendar if none fit.
The same invite updates for both of you. No new thread, no second booking, no lost answers.
Your original slot is held until they reply — so if they never do, the meeting still exists. You can mark it tentative or release it instead, and we nudge them once for you.
Connect Google Calendar or Outlook and your own conflicts cross themselves out before you even open the poll. Guests still answer with zero sign-up.
Confirm a date and the poll turns into a shareable event page: the agreed days, where it is, what to bring, and who answered — with a calendar file everyone can add in one tap.
Here's the whole picture, including a Doodle alternative that stays free and a Calendly alternative for people who need one group decision, not a personal booking link.
| WhenNOT | When2meet | Doodle | Calendly / Cal.com | |
|---|---|---|---|---|
| Group polls, no sign-up to respond | ✓ | ✓ | ✗ | ✗ |
| Personal booking links | ✓ free & unlimited | ✗ | ✗ | paid tiers |
| Unlimited event types | ✓ | — | — | paid |
| Shareable confirmed-date page | ✓ | ✗ | ✗ | ✗ |
| Sends calendar invites | ✓ | ✗ | ✓ | ✓ |
| Doesn't look like 2009 | ✓ | ✗ | — | — |
Doodle, Calendly and Cal.com all have free tiers — they cap what a free account can do. Ours doesn't have a cap because it doesn't have accounts.
Full head-to-heads: WhenNOT vs When2meet · WhenNOT vs Calendly · WhenNOT vs Cal.com
“Eleven engineers, three time zones. The old poll came back with no overlap every single time. This one had a winner in nine minutes.”
“I sent the link, four people crossed out a Tuesday, done. Nobody asked me what a WhenNOT was.”
“I was paying monthly just to have three event types. Moved the booking link over, kept all three, pay nothing.”
Yes — creating polls, collecting responses and calendar invites are all free, with no group-size paywall or trial clock. There's no paid tier to upgrade to, because there are no accounts to bill.
The booking page is free with unlimited event types and bookings, on Google Calendar or Microsoft 365. The catch is scope: no routing forms, round-robin, payments or CRM workflows — if you need those, buy the paid tool.
No. Responders open the link, cross out the days that don't work, and type a first name — that's the entire flow, on any phone browser. You don't need an account to create the poll either.
Both ask you to paint in every slot you're available; WhenNOT asks you to cross out the few days you can't, which is faster and rarely ends in zero overlap. Confirming a date also gives you a shareable event page and an all-day calendar invite for everyone who answered.
Yes. Once you confirm the dates, everyone who answered gets an all-day calendar invite (by email, with an .ics attached), and organizers can connect Google Calendar or Outlook so their own conflicts are crossed out automatically.
Yes. Polls are about whole days, which suits trips, weekends away and game nights better than an hour grid. Confirm the dates and you get a shareable event page with the location, your notes and everyone who answered.
The next “when works for everyone?” text you send can be your last.
No account needed · Free · Nothing to install